The key responsibilities include the following:
Contribute to the development of CATSA’s IM policies, procedures and processes to accommodate legislative and operational changes and business requirements; support the development, implementation and assessment of the file classification scheme and retention and disposition programs; map and maintain business requirements; analyze and provide interpretations on legislative requirements, policies and standards as they apply to IM to increase awareness of the storage, retrieval and use of information; administer CATSA’s Electronic Records and Document Management System (ERDMS) and provide user level support/coaching and training to employees; provide project coordination for organization-wide initiatives that impact IM/Records Management (RM), including supporting or delivering training/demonstration sessions, coordinating pilot projects, and developing associated materials; build strong networks with a variety of stakeholders in industry to share best practices, research findings, and maintain awareness of trends and developments in the industry; and provide functional supervision for Officers and the IM group, and provide feedback and guidance as necessary.
Graduation from a recognized college or university with a specialization in Information Management, Computer Science, or another specialty relevant to the duties of the position. A minimum of five (5) years of experience in various aspects of record management operations including at least two of the following:
the development/implementation and assessment/evaluation of file classification systems; the interpretation and application of retention and disposition programs; the interpretation and application of IM/RM legislation and regulations; the development and implementation of information/record related projects including improvement projects at the corporate and work unit level; a minimum of three (3) years of experience in a client service delivery role; a minimum of three (3) years of experience in the administration of ERDMS using the RM tool, including the development and implementation of customized reports; experience analyzing, classifying, coding, indexing and cross-referencing subject content of documents; experience planning and facilitating meetings, presentations, training sessions and workshops; experience preparing recommendations to management; experience providing explanation and/or coaching to individuals and work units; knowledge of IM principles, program components, and related legislation and regulations; strong knowledge of the complete IM lifecycle; knowledge of function based classification systems; in-depth knowledge of related sections of the Library and Archives Canada Act, Copyright Act, National Library Act, Official Languages Act, and sections of the Access to Information Act and the Privacy Act.